Microsoft SharePoint for easy and effortless document management

Microsoft SharePoint document management system helps you find information easily and securely. We help your organization streamline the data mass and make it easier to collaborate from document processing to storage and sharing. With SharePoint’s versatile tools, your documents are up-to-date, secure, and easy to find.

Improve the discoverability and availability of information, regardless of time, location, or device:

• Centralize information and documents in one place securely
  • Avoid scattered information and documents to employees’ disks and emails that are inaccessible to the rest of the organization
  • Centralize the processing of files in SharePoint along with other work to the center of teamwork, Microsoft Teams
• Ensure that the information is up-to-date and accurate
  • Version history provides essential information about creating, viewing, and editing a document
  • Version control helps restore previously saved file versions
  • Document backup in the cloud service
• Improve document availability, accessibility and manageability
  • SharePoint retrieves results from all Microsoft 365 programs quickly and easily, displaying accurate search results – the more precisely the metadata is defined, the better search results SharePoint can find
  • Access to the organization’s shared documents and personal files requires nothing more than an Internet browser
• Make working with information more efficient
  • Workflows such as approval and comment chains and electronic signatures, alerts and reminders for deadlines
  • Integrate Power Automate workflows into document management
• Support employee collaboration
  • Simultaneous editing of documents with other users along with commenting and discussion capabilities related to document processing help teams work together
• Strengthen your organization’s IT policies and information security
  • Proper document obsolescence policies, automation of deletion or retention, and encryption policies are performed based on the document classification model
  • Folder-specific access restriction for individuals or Office 365 groups
• Improve the transparency, community spirit and trust of the organizational culture
  • It is easier for employees to stay up to date on activities of close partners participating in Yammer and Teams discussions, for instance
  • Microsoft Viva platform brings together organizational resources and insights about work and well-being into Microsoft collaboration and productivity tools
• Automate work on documents and Teams groups
  • With the Solu 365® solution, you create O365 and Teams groups according to your organization’s typical use case situations for project work and its required data model, tools, and document templates, for instance

“Planning documents, drawings, memos, and minutes were printed and sent via email, resulting in occasional difficulties in finding out which was the final version. We were already using SharePoint as our intranet platform, and so it was natural to continue developing the same platform.”

HSY

Deploy SharePoint easily and quickly to suit your needs

We customize the deployment of SharePoint according to various steps:

• Defining document management and unified practices in the organization
• Defining a metadata model to support the work of an organization’s IT department
  • The tools and methods developed by Solu Digital provide a solution for comprehensive document lifecycle management and a balanced and user-friendly implementation of the metadata model.
• Technical implementation
• Migration from multiple sources to SharePoint
  • We transfer documents to SharePoint or Teams using the best tools and methods.
• Deployment
• Training or workshops for effective use of SharePoint

Solu Digital’s experts guide and train all personnel in the correct management of documents, making practical deployment throughout the organization easy and agile.

”The defining stage of the deployment increased our understanding of project management. Internal processes have been normalized and standardized. In the next stage, we intend to broaden the use of the Investment Window in the direction of our partner companies.”

HSY

Check out our customer stories:

• NRC Group & Solu Digital: Boosting project work with the Solu 365 automation tool
• Keskisuomalainen & Solu Digital: Location independent working with Microsoft 365 solutions using agile development
• HSY & Solu Digital: Managing projects and contracts using Investment Window
• Transmeri & Solu Digital: Seamless support for employees’ everyday work with Sharepoint Online and Power Platform
• Panostaja & Solu Digital: Solu 365® for Microsoft Teams provides a swift communications platform and document management
• Scania & Solu Digital: Efficiency for operations with easy-to-use solutions of Microsoft SharePoint, Power BI, Power Apps, Teams, and Solu 365®
• Trade Union Pro & Solu Digital: Solu 365® streamlines teamwork by enhancing communication and document management
• Construction company Lapti Oy & Solu Digital: Managing the clientele and customer projects

Read more about SharePoint:

• Intranet portal on SharePoint
• Can SharePoint be used for contract management?
• Is Teams the next generation intranet?
• SharePoint pages as Teams applications empower remote work
• Microsoft Viva Connections brings the intranet to Teams
• The playbook, or management model, ensures the smooth use of tools
• Automate project management with the Solu 365® tool
• The importance of trust in modern hybrid working
• Using artificial intelligence in business
• Know your competitive advantage
• Ensure data security before rolling out Copilot
• SharePoint Premium: intelligent information management for vanguard organizations
• More results and less stress with time management
• Build trust and success in virtual teams
• Intranet enhances communication and collaboration
• Boost productivity with AI
• How to manage interruptions and stay focused
• All Solu Digital expert articles

Do you want to hear more about document management?

Please contact Henry:

Henry Scheinin
Managing Consultant, Partner

040 545 5448
henry.scheinin@soludigital.fi

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